eDocuments

Managing employee documents doesn’t have to be complicated. With eHubt’s employee document management software, both staff and managers can handle all document-related tasks efficiently from uploads to approvals.

Easy Document Upload & Management
Sign Contracts & Track Status
Assign Contracts to Employees
Monitor Expirations (e.g., Visas) in Advance
Notify Employees & Take Required Actions
Approve, Reject, and Add Notes

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employee document management software interface on laptop with checklist icons

e-Documents

Employee document management software is essential for keeping HR records organized, secure, and up-to-date. With increasing compliance requirements and growing teams, it’s no longer efficient to manage important employee files manually. That’s where eHubt steps in—with a powerful, all-in-one solution that helps companies handle everything from digital contracts to ID uploads in one centralized dashboard.

Digitize Employee Document Handling

Employees can easily upload critical documents like proof of ID, address verification, employment contracts, and certifications. The platform allows them to check the real-time status of each file and notifies them automatically before key documents—such as visas, health permits, or licenses—expire. This removes the need for HR to send manual reminders and ensures the business stays fully compliant at all times.

Stay in Control with Manager Tools

For managers and HR teams, this employee document management software offers full visibility and control. Contracts can be assigned digitally, signatures can be requested, and any rejected files can be returned with specific notes. The expiry dashboard provides a quick overview of urgent items and helps prevent delays or legal risks tied to out-of-date documentation.

Automated Workflows that Save Time

What makes this solution even more effective is its seamless integration with other eHubt modules. It works in sync with onboarding flows, leave approvals, training certifications, and compliance checks. For example, if an employee’s health certificate expires, the system can trigger a compliance alert or temporarily disable certain permissions until resolved.

Ideal for All Industries

eHubt’s platform supports businesses of all sizes, across industries like retail, healthcare, hospitality, logistics, and professional services. It improves accuracy, accelerates processing times, and completely removes the clutter of paper filing. With secure role-based access and digital backup, every document is protected and traceable.

Say goodbye to scattered folders and outdated files. With eHubt’s employee document management software, your HR operations become faster, smarter, and fully aligned with modern compliance needs.