Manage Employee Documents, Contracts and Back Office Files
eHubt helps UK businesses manage employee documents, eContracts, company policies, signed records, expiry dates and reminders from one secure platform.
Document management system for employee documents, contracts and back office records
This document management system connects employee documents, company contracts, signed records, reminders and back office documents so managers and HR teams can manage records with clarity.
Employee Document Management
Upload and manage employee documents, staff files, right-to-work records and certificates in one organised hub.
Contract Management Software
Create, assign and track company contracts and see which employees have received, signed or completed records.
Digital File Storage
Create your own back office document database by branch, document type, document name and date.
Document Control Software
Track expiry dates, reminder dates and renewal actions for employee documents and compliance records.
Stop files getting lost across emails and folders
When documents are scattered, HR teams lose time searching for contracts, policies, right-to-work files and signed records. eHubt keeps everything organised, accessible and easier to manage.
Scattered Files
Documents stored in different folders, emails or systems are harder to control.
Expired Records
Missing expiry dates and renewal reminders can create unnecessary admin pressure.
Contract Confusion
See who has signed, received or completed company contracts from one clear view.
Back Office Gaps
Create a controlled database for branch documents, business records and internal files.
Access Control
Employee documents need to be stored securely with controlled visibility.
A simple workflow for documents, contracts and reminders
Upload documents, assign contracts, track signatures, store back office records and monitor important expiry dates from one connected platform.
Upload
Add employee files, back office docs, policies and contracts.
Assign
Assign documents or eContracts to employees, branches or teams.
Sign
Track who has signed contracts and completed acknowledgements.
Remind
Use reminder dates and expiry dates for follow-up actions.
Store
Keep every document type organised and easy to find later.
Build your own digital document system for business records
This digital document system helps businesses manage employee records, contracts, policies, signed files and document reminders without relying on disconnected folders.
Documents, eContracts and Back Office Docs in one platform
Explore how eHubt brings employee document management, contract records, document reminders and back office documents together in one secure platform.
E Documents Dashboard
View uploaded documents, upcoming expirations, expired records and eContract activity clearly.
Employee Document Management
Give managers and employees structured access to documents, eContracts and certificates.
Contract Management Software
Assign company contracts, manage signing activity and keep records linked to employees.
Document Control Software
Track passport, visa, right-to-work and other expiry dates with clearer reminders.
Features to manage business and employee documents
Use eHubt for contracts, policies, HR files, onboarding records, reminders and document visibility.
HR Document Management
Store employee files, right-to-work documents, certificates, HR records and staff documents.
Employee Contract Management
Assign company contracts and track who has signed, completed or still needs to respond.
Digital File Storage
Create a business document database for branch records, licences, policies and operational files.
Reminder and Expiry Dates
Track document expiry dates, review dates and renewal reminders.
Secure Document Control
Keep sensitive employee documents controlled so the right people access the right files.
Onboarding Records
Help new starters complete required documents, contracts and policy acknowledgements faster.
See who has signed or needs to respond
This contract management software supports businesses that need better control over contracts, HR documents, policies and staff acknowledgements.
Assign company contracts
Send contracts and important documents to the right employees or teams.
Track signature status
See who has signed, who has completed and who still needs to respond.
Keep records connected
Signed contracts and related documents stay linked to the employee record.
Document management system for many types of teams
This HR document management platform is useful wherever employee records, contracts, policies and document reminders need to stay organised.
Restaurants and Cafes
Manage staff contracts, onboarding files, policies, right-to-work records and branch documents.
Hotels and Hospitality
Keep employee records organised across front-of-house, kitchen and housekeeping teams.
Care and Healthcare
Support staff files, signed contracts, policies, expiry dates and review reminders.
Retail and Stores
Control staff documents, contracts and branch records across stores and teams.
Security Companies
Keep employee records, licences, policy documents and expiry reminders organised.
Education Providers
Manage staff records, onboarding documents, policies and acknowledgement records.
Office Teams
Centralise HR documents, contracts, company policies and internal business files.
Multi-Branch Businesses
Give head office better visibility over employee documents and back office records across locations.
External document and HR record resources
For wider employment record guidance, visit GOV.UK employee right to work checks and Acas employee record guidance.
More eHubt modules connected to document management
Explore connected eHubt modules including HR Management Software, Learning Management System, Compliance Management Software, Time & Attendance, Asset Management Software and book a demo.
Ready to organise files with a document management system?
Use eHubt to manage employee files, contracts, policies, signatures, reminders and onboarding records from one secure platform.
Document management made easier
- ✓ Employee documents in one hub
- ✓ eContracts and signed records managed clearly
- ✓ Back office docs database
- ✓ Expiry reminders and review dates
